Your records remain your own
You keep your systems and every record in them. Only the scope you agreed to is covered by a license. Terms are discussed with License Your Data, the partner that handles licensing, and the scope is in front of you before you sign.
Walk away at any stage ahead of signing and you will have shared nothing and owe nothing.
Your files, your passwords, your sample
Your original files never leave your systems. At no point are logins or passwords requested or passed on. License Your Data builds a separate copy that swaps names and identifiers for placeholders, and you sign off on a sample before anything is sent. An NDA covers everything from the start, at no cost to you.
Regulated firms' client and patient data
The records held by accounting practices, law firms and healthcare groups are owned by their clients and patients. In these cases the firm's legal advisers help shape the scope, with no client or patient data in it. Whether your firm may legally license is not something we advise on.
No step happens without your sign-off
Not one record is shared before the scope has your approval. Before that point there is an estimate, a call and a conversation, and that is all. Requesting a range binds you to nothing, and stopping is open to you right up until you sign.
Sensitive records are removed or de-identified
Anything sensitive may be kept out or de-identified first, before a single record is shared. For example, whole groups like personnel files or payroll can come out, and what is left can have identifying details stripped.
- Exclude a system, a folder, a team or a date range
- De-identify names and contact details inside records that stay in scope
- Set other items aside as off limits while you scope
Questions worth asking on the call
Your own list of questions is welcome. During scoping, it helps to ask about:
- The exact systems and date ranges in the proposed scope
- How records left in scope get de-identified
- Where the license starts and where it stops
- The approvals your company needs before any record is shared
The details you give us
The details you enter on the estimate form are handled as described in our Privacy Policy. Opting out of sharing is possible whenever you choose, using the Do not sell my data page.
See your range now and settle the rest later.
The estimate is free and creates no obligation. Scoping happens afterward, and only with your sign-off.
How many employees does your company have?
Indicative estimate based on your answers. Not an offer or guarantee.